Microsoft Outlook 365 is a popular email service used for business and personal communication. However, backing up your emails to a USB drive ensures you have an extra layer of security in case of accidental deletion, hacking, or data corruption. Here’s a step-by-step guide to backup  Office 365 emails to a USB drive.

Why Should You Backup Outlook 365 Emails to a USB?

• Data Protection: Safeguard your emails from accidental deletion or cyber threats.
• Portability: Carry your emails and access them on different devices.
• Storage Security: Prevent data loss due to cloud service outages or account issues.

How to Backup Outlook 365 Emails to USB Drive?

Here in this post, we will discuss two workable solutions to save your Office 365 webmail data to your USB drive. Without any further delay, let's move ahead and know more about them. 

1. Using Microsoft Outlook Desktop App (Best for PST Backup)

The most efficient way to backup Outlook 365 emails is by exporting them as a PST file and saving it on a USB drive.

Steps to Export Outlook 365 Emails:

1. Open Microsoft Outlook and sign in to your Office 365 account.
2. Click on File > Open & Export > Import/Export.
3. Choose Export to a file and click Next.
4. Select Outlook Data File (.pst) and click Next.
5. Choose the email folders you want to back up.
6. Click Browse and select your USB drive as the destination.
7. Click Finish and set a password (optional) for added security.
8. This method ensures a complete backup, including emails, attachments, and folder structures.

Method 2: Using Best Office 365 Backup Software

For a hassle-free and automated backup, third-party tools like Advik Office Email 365 Backup Tool provide an efficient way to backup Office 365 emails directly to a USB drive.

Features of Advik Office 365 Backup Software:

• Export Outlook 365 emails in PST, EML, PDF, MBOX, etc.
• Save directly to USB, external hard drives, or cloud storage.
• Schedule automatic backups for regular data protection.
• Selective email backup for specific folders.

Steps to Save Office 365 Emails to an External Hard Drive:

1. Launch the Advik Office 365 Backup Tool on your computer.
2. Enter your Office 365 email address and click Login.
3. A Microsoft login window will appear; sign in to your Office 365 account for authentication.
4. Choose the email folder you want to back up.
5. Select a preferred file format from the saving options (e.g., PDF).
6. Specify the destination folder on your external hard drive.
7. Click the Backup button to initiate the process.

Done! Here complete the hassle-free Office 365 backup process. 

Conclusion

The best way to backup Outlook 365 emails to a USB depends on your requirements:

• For a complete mailbox backup, use Outlook PST export.
• For an automated backup, third-party tools like Advik Office 365 Backup Tool are ideal.

By choosing the right method, you can ensure your emails are secure, portable, and accessible whenever needed.